Are you getting the most out of everything that Google has to offer your Bristol or South West business? Turn to us and we’ll introduce you to a world of opportunities.
… anytime, wherever you are.
The extended editions of G Suite help you run your business smoothly and with extra security. We will make sure that you get your money’s worth by picking the package best tailored to the size and needs of your company.
Our team of friendly IT support geeks is here to help you with registration, linking email accounts, syncing between users and devices; and if something goes wrong, do not worry, we are great troubleshooters.
G Suite is a collection of software products and collaboration tools developed by Google. It was previously known as Google Apps until it was rebranded in 2016. G Suite services are broken down into the following categories:
G Suite is used by startups looking for professional software services, SMEs wanting to get more done by keeping things simple and by large organisations with thousands of employees managing worldwide projects.
The simplest G Suite offering provides personalised email addresses for you and your team using industry-leading security and spam protection.
Next in line is G Suite for business. It includes 30GB of storage space and file sharing using Drive, the Google cloud storage system, as well as video conferencing using hangouts.
G Suite enterprise gives access to everything available with the business version with enhanced security, controls, and customization. You also get access to the G Suite security centre which can be used to provide insight into the potential risks faced by your business.
At the core of G Suite is Gmail. You can try out Gmail and apps like Docs and Sheets free of charge. As a small business, it is possible to run your business using the free version of Gmail, Docs and Sheets. However, a minor upgrade to the basic G Suite package will allow each of your team to have their own email address at your company domain which can be managed separately. You can even migrate all of your emails from previous Outlook accounts into Gmail so that you can go back and search your email archives from one place.
The main appeal of G Suite is its simplicity. The free versions of Docs and Sheets are more than enough for the average business user, allowing you to easily create and edit documents and spreadsheets. Google doesn’t try to introduce features just for the sake of it, they only do when they know an improvement can be made. The collaboration features within Doc and Sheets are a case in point, which anyone who has tried to collaborate using Microsoft Office products will appreciate.
Since G Suite is truly cloud-based, it doesn’t require you to install any software on your PC or Mac. And just because your colleagues or clients use Word and Excel doesn’t mean that you need to as well. You can now edit Microsoft Office documents without needing to convert them to Google Docs. Teams can use Google Calendar to manage projects and deadlines with multiple people working on the same documents at the same time.
Live documents are stored on Google Drive along with your email and photos. How much cloud storage your company uses will depend upon the type of business, businesses that use a lot of videos will require much more space than those that simply need cloud storage for email. Business plan users may find that they run low on the 30GB that come with their package. However, there is a number of low-cost options to provide all the space that you need including unlimited G Suite storage. The main reason to choose Drive above other storage options like DropBox and OneDrive is the search functionality which allows you to search for content contained within your documents.
As a small business, in the past, you had to use Microsoft Office alongside G Suite to get all of the functionality you needed. Today that’s no longer the case, it is possible to run a business using G Suite alone. There may be features that you like in Microsoft Office that means you still use both but the cost of G Suite makes it a very attractive standalone option.
With G Suite, you’ll receive a number of additional business-grade services which are not included with Google’s free consumer apps. These services include: custom business email @yourcompany, twice the amount of cloud storage across Gmail and Drive, 24/7 phone and email support, 99.9% guaranteed uptime on business email, interoperability with Microsoft Outlook, additional security options such as two-step authentication and SSO, and administrative controls for user accounts.
A user is defined as one personalised email address ([email protected]). A user can have several email addresses by creating email aliases. Group email aliases (such as [email protected]) don’t count as users. You can add up to 30 email aliases for each user.
Initially, most services are turned on for all of your users. You can use the Admin console to turn off services that you don’t want people to use or to customise how services work. You have the option to enable the same settings for everyone or apply unique policies to different users. For example, you might turn on Hangouts just for your support team or allow only the marketing department to share public Google Sites.