Google Workspace is brimming with useful tools — We even have a handy guide here for using Google Gemini AI in your organisation. Here’s a handy prompt guide from Google themselves!
But let’s face it, most of us only scratch the surface. Behind the familiar Gmail and Google Calendar interfaces are some powerful features that can save time, boost productivity, and keep your data secure.
Whether you’ve been using Google Workspace for years or you’re just starting out, these five lesser-known features can help you work smarter (not harder).
Let’s take a look at what’s hiding in plain sight.
1. Keep Sensitive Emails Secure with Confidential Mode
Sending out sensitive information—contracts, invoices, employee records? Google’s Confidential Mode lets you share important emails without compromising security.
With just a few clicks, you can:
- Set emails to expire after a set time
- Add SMS verification for access
- Revoke access at any point, even after sending
It’s an easy win for businesses needing to meet data protection standards or just add a layer of security to everyday emails.
2. Speed Through Google Calendar with Keyboard Shortcuts
Spending too much time clicking around your Calendar? Press the ? key when viewing Google Calendar to reveal a full list of keyboard shortcuts.
Here are a few that’ll instantly make your day easier:
- C – Create a new event
- T – Jump to today
- D, W, M – Switch between day, week, and month views
It’s a small change that adds up to big productivity gains—especially when your day is packed with meetings.
3. Know When Your Email’s Been Opened with Read Receipts
If you’ve ever wondered whether your email disappeared into the void, Gmail’s Read Receipts can give you peace of mind.
When composing an email, simply request a read receipt. Once opened, you’ll be notified—helping you time your follow-ups more effectively.
Note: This feature works best with Workspace accounts and may not trigger for group emails or external clients. But when it works, it’s a lifesaver.
4. Keep Calendar Meetings Confidential
When scheduling meetings with sensitive topics—like HR discussions or confidential pitches—you might not want every attendee to see who else is invited.
Google Calendar offers a privacy-friendly option:
- Mark the event as private
- Uncheck the box allowing guests to see the attendee list or invite others
Just like that, you can protect participants’ privacy while keeping your calendar neat and compliant.
5. Get Your Daily Agenda Sent Straight to Your Inbox
Start your day with clarity. Google Calendar can automatically email you your full agenda every morning, so you know exactly what’s coming up—before you’ve even opened your laptop.
To enable this:
- Open Google Calendar settings
- Go to your calendar’s notification options
- Select Daily Agenda and choose email delivery
No more forgotten meetings or double bookings—just a clean, clear plan to start the day.
Smarter Workflows, Safer Systems
These five tips are just a glimpse of what’s possible with Google Workspace. And when your team is working efficiently and securely, you’re in a stronger position to scale, grow, and win bigger contracts.
At Dial A Geek, we help businesses across Bristol and the UK get the most out of tools like Google Workspace. Whether it’s boosting productivity, staying compliant, or scaling securely—we’ve got your back.
Book a free chat with Gildas Jones to find out how we can support your team. We’ve already helped over 1,000 businesses streamline their IT and secure their systems.
Call us on 0117 369 4335 or head to dialageek.co.uk to book your call today.